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These 10 time management tips will help you get your time under control letting you be more efficient and spend your time more wisely. Click each individual tip for more indepth information on it.
10 Time Management Tools to make your more efficient:
1. The 80/20 Rule
When you want to become more efficient many try to just do more with their time. I have found in my experience though that the greatest increase doesn’t come from doing more with less time, it comes from doing more of the right thing during the time you spend.
2. Weekly Plans
Having a good weekly plan is the center piece in becoming a good time manager.
By effectively batching tasks, setting deadlines, priorities and getting an overview you will greatly reduce the time you waste during the day, giving you more free time to spend on more pleasurable activities.
3. Monthly Plans
When you have made a weekly plan you quickly see that some of your recurring activities don’t fit into your weekly plans, some things are bi-weekly, once a month, once a quarter or once per year.
5. Organizing Your Days
When I started making my weekly plans I started saving a lot of time, but it wasn’t before I started organizing and prioritizing my day that I really saved time.
6. Strategic Planning
Making plans can be a lot of fun, you are imagining how you are going to accomplish a goal. In many ways you are already living the path you are going to take.
It can be very exhilarating.
7. Quadrant 2 Mindset
It wasn’t until I adopted a Quadrant 2 mindset that I really started seeing results.
The phrase “Quadrant 2” comes from Stephen Coveys book The 7 Habits of Highly Effective People.
8. Delegating
Micromanaging is a pest both for managers and for employees, having to check up on every task, every activity takes an incredible amount of energy and leaves your employees feeling as though you don’t trust them.
9. 15 minute method
The hard part of efficiency is breaking the habit of procrastination.
It is so easy to procrastinate on tasks, to put off tasks that we just don’t feel like doing.
The problem are the reasons we procrastinate; We don’t know how to start, the task feels to big, we don’t have the necessary knowledge to do the task or we just don’t feel like we have the energy to do it.
10. Dealing with the TV
When I ask questions about what people think is important and they wish they were better at, a large group always answer, stress!
We don’t know what to do with our stress; it keeps overwhelming us and smothering us.
With all the stress we have we feel like we really need to relax when we get home, that is the main reason TV is so popular.
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In one week we will be launching our course, the Time Management Expert Course.
We have set up an early notification list for the program, because of all the emails we are receiving. We see that there is a huge interest in the program. Sadly I don’t think we will be able to handle everyone at once. We will probably only accept about 100 members in the first round.
The early notification list will let you receive the information about the opening of the program first so that you don’t miss out on a spot.
Related posts:
- How to Become Efficient by Using the 80/20 Rule
- Becoming More Efficient Than Your Peers – 7 Time Management Techniques That Will Put You Ahead
- How to Improve Time Management by Using Monthly and Yearly plans
- The Time Management Expert Course Will Be Opening in 1 Week! – Wednesday the 12th of Oktober
- 6 Effective Time Management Skills
Breaking large jobs into smaller task, really is key to getting over procrastination in many cases. Once I realised this, I started tackling and completing ever bigger jobs. I’m not sure I agree they should be 15 minute chunks but a natural size dictated by the the task.
For instance I couldn’t write an article in 15 minutes and I don’t believe I would want to break it down any further than writing the article and then editing it. Two separate chunks but both have their own natural size.
Hi Chris,
You make a great point, one that is difficult in terms of procrastination.
The thing with the 15 minute method is to use the technique to get started, once you have completed your 15 minutes you can continue if you want to or not.
The problem is that many have a lot of trouble starting tasks, I think you have a great idea in breaking tasks down in size, for example a blog post into 1. planning the post 2. writing the post 3. editing the post.
But some people need a little more help just to get going, promising 15 minutes to the task is an easy way to get started.
What do you think? Am I right or completely off track?
Hey Daniel, nice article.
I really have to emphasize the 80/20 rule as well as Quadrant 2. These are both things I came across, even though I’m not much of a time management type person, and they helped me greatly – particularly the 80/20 rule.
It’s so important to manage your time effectively so that we can spend the most time doing what we want. Thanks for your work here.
Hey Fred,
For me it really was quadrant 2 thinking that made the difference but mostly because it helped me understand the 80/20 rule.
The difference the right mindset can have for your life is pretty incredible.
My apologies Daniel,
My last post seems to have disappeared so here goes again.
I misread the original post, I thought this was a spin on the “Pomodoro Technique”.
I agree with pushing yourself to commit to working on something for a period of time. I prefer only committing to a minute or at most a few minutes depending on the size of the task.
The reason is that once I start something, if only for a minute, then that is usually enough for me to finish the task.
Hey Chris,
That is a great method. The whole point is to get started, once you do things usually get a lot easier.
I like the 15 minute method but that is because it works for me, for you maybe the 5 minute 0r 2 minute or 10 or 95 minute technique might work better, it is what works for you that is important.
Preparing your weekly plans or listing your entire tasks for the days is a great way to help you determine what tasks you need to be done for the day. It can also help you limit wasted time and get more things done. Then, another good thing to do is organize tasks depends on priority level and deal with the most difficult one first.
Another way that can help you manage time effectively and improve productivity is to take a break regularly. It can help you relax a bit and try to refresh sanity, which keeps you in a long run. I also want to share this tool called Time Doctor, which I use to list my entire tasks and tracks time where exactly my time is spent, and how much of that time was productive or unproductive. It allows me to improve productivity and eliminate less productive activities. This is how I personally manage time that helps me improve productivity.